Analyst, Construction

Operations

Oak Brook, IL

JOB SUMMARY

RPAI is searching for an Analyst who will support the project management and operations staff during execution of capital improvement projects. The role is to provide support for all aspects of project execution including monitoring of resource utilization, purchase order creation and tracking, processing vendor payments, reviewing change orders and supporting documentation, and advising Project Managers of critical issues and their resolution.

DUTIES AND RESPONSIBILITIES

  • Assist with the preparation of annual property‐level Capital Expenditure budgets and quarterly cash flow reforecasts for the entire portfolio

  • Primary responsibility for procurement, management and tracking of all roof inspections, repairs and replacements

  • Develop and maintain a database of project cost information for tenant improvements, roof replacements & other capital expenditures

  • Develop and maintain the long term capital expenditure projection

  • Monitor all open tenant buildout projects from a cost and timing perspective

  • Assist in the review and analysis of construction bid packages, draw requests and lien waivers

  • Monitor the preparation, receipt and filing of due diligence information in support of acquisitions

  • Prepare ad hoc strategic financial analyses in support of asset management

  • Interact with several departments including Asset Management, Property Management and Legal on various projects

POSITION REQUIREMENTS

  • Bachelor’s Degree with strong academic performance (preference for real estate, finance or accounting)

  • 1-3 years’ of experience in a financial function

  • Above‐average proficiency in Excel

  • Articulate and comfortable interfacing with professionals at all levels

KEY COMPETENCIES

  • Financial Acumen
  • Dependable
  • Self-Starter
  • Attention to Detail
  • Decision Making Skills
  • Ability to Multi-Task
  • Analytical Skills
  • Problem-Solving Skills
  • Strong Communications Skills

Chief Engineer

Property Management

Bronx, NY

JOB SUMMARY

The Chief Engineer will support RPAI in an effort to operate and maintain the Fordham Place in providing a safe, secure and clean environment for our shoppers and tenants.

DUTIES AND RESPONSIBILITIES

  • Oversee the day to day activities of the engineering staff.

  • Perform various repairs:

     

  • Mechanical repairs to building facilities

     

  • Electrical repairs including replacement of light bulbs, ballasts, etc.

     

  • Plumbing repairs; carpentry repairs; cleaning, painting

     

  • Perform some HVAC repairs and maintenance and oversight of the Building Management System (BMS).

     

  • Coordination of the contractors maintaining the infrastructure including: HVAC, fire alarm, emergency generator, fire pumps and sprinkler systems.

     

  • Assist the Property Manager with contract specifications and bid packages.

     

  • Responsible for all preventive maintenance activities as well as record keeping.

     

  • Manage the efficient operations of chillers, air handlers, pumps, ice bank and the Energy Management Systems (EMS).

     

  • The Chief Engineer must have or obtain in the first 60 days of employment, Sprinkler/ standpipe, Fuel oil storage, and Low pressure boiler operating certificates.

     

  • The Chief Engineer must obtain his Fire Safety Director License as soon as permitted to do so by NYFD.

POSITION REQUIREMENTS

  • 7-10 years of Facilities Maintenance experience, preferably in an Office or Retail space.

     

  • Shopping center industry experience preferred.

     

  • Must be able to climb ladders and lift 50 lbs.

     

  • Walk or stand for extended periods of time

     

  • Able to work in hot and cold environments

     

  • Knowledge of computer based building automation systems.

     

  • Ability to use Microsoft Outlook and additional office suite applications

KEY COMPETENCIES

  • Numbers Sense

  • Dependable
  • Self-Starter
  • Attention to Detail
  • Decision-Making Skills
  • Ability to Multi-Skills
  • Flexible and Adaptable
  • Problem-Solving Skills
  • Strong Communication Skills 

Director of Development - West

Development

Southlake, TX

JOB SUMMARY

The Director of Development for the Western Division will be part of the Development team responsible for evaluating and initiating new real estate development opportunities located in RPAI’s Western Division. The Director of Development will oversee all development projects both large in scale and small, complex and high profile projects - specifically focused on RPAI’s core target markets in Texas, Illinois and the Pacific Northwest. While involved in all stages of the development process, the individual will be most involved in re-development tasks of creating value and driving revenue, on large mixed use projects.

The primary responsibility for this role will be in analyzing the portfolio and improving it through either re-development or re-merchandising. The intent is to grow this region by transitioning additional properties through new property acquisition and re-development. Position requires entitlements experience with large complex projects and a proven ability to create value in conjunction with leasing and asset management staff.

DUTIES AND RESPONSIBILITIES

  • Working with property owners, end users, brokers, internal leasing and asset management staff and local development authorities to identify re-development, and acquisition opportunities.
  • Prepare market feasibility analyses for new projects using demographic and retail market data.
  • Develop and foster extensive relationships with the local brokers and developers.
  • Prepare pro-formas and financial projections for projects and acquisitions.
  • Conduct field investigations of potential development sites.
  • Coordinate the pre-acquisition due diligence process.
  • Interact with government authorities, outside consultants, and RPAI team to successfully entitle projects.
  • Initiate and review site planning with the project architect.
  • Assist the leasing group in marketing efforts, and the property management group with operational issues, as part of a multi-disciplinary team.
  • Work closely with the entire team to facilitate the planning, design, leasing, and construction phases of development projects

POSITION REQUIREMENTS

  • History of adding value and driving revenue on mixed-use properties in the Texas Market

  • Bachelor’s Degree in architecture, project management, planning or engineering; MBA preferred.

  • Familiarity with demographics and market data.

  • Proven ability to set and meet project timelines and deliverables.

  • Proven track record of retail development experience with large complex projects. Strong development and construction process knowledge and oversight.

  • Able to analyze and re-merchandise properties to comply with market and tenant demands to consistently drive revenue.

  • Extensive relationships with brokers and developers to increase deal flow throughout the market.

  • Strong motivation and a passion for real estate, self-starter.

  • Significant understanding of joint venture partnership documents and construction loan documents and processes.

KEY COMPETENCIES

  • Detail-Oriented
  • Strong Analytical Skills
  • Financial Acumen
  • Self-Starter
  • Decision-Making Skills
  • Ability to Multi-Task
  • Flexible and Adaptable
  • Problem-Solving Skills
  • Strong Communication Skills

Leasing Intern

Leasing

Southlake, TX

JOB SUMMARY

RPAI is looking for a Leasing Intern to join their team this upcoming summer. The Leasing Intern will be primarily responsible for providing administrative support to the VP, Senior Leasing Director.

DUTIES AND RESPONSIBILITIES

  • Maintenance of lease activity database. 

  • Review of lease documents for accuracy. 

  • Knowledge of lease terms and documentation. 

  • Efficient and timely processing of all required administrative forms, reports and related information. 

  • Courteous and efficient handling of tenant and third party phone calls, inquiries and requests. 

  • Experience in answering multi‐line phone system. 

  • Timely and proper handling of vendor invoices. 

  • Preparation and maintenance of lease activity reports and tracking spreadsheets. 

  • Preparation of leasing packages for RE Committee review/approval.

  • Additional duties or job functions may be required as deemed necessary by supervisory personnel

POSITION REQUIREMENTS

  • Currently enrolled in a college or university and can receive credit for the internship

  • Minimum 3.0 GPA

  • Proficient in Microsoft Office (Word, Excel, and PowerPoint)

  • General knowledge in Adobe CC (Illustrator and Photoshop) a plus

  • Ability to prioritize, coordinate, multi-task and demonstrate initiative

  • Must work well independently and as a team

KEY COMPETENCIES

  • Flexible and Adaptable
  • Strong Analytic Skills
  • Attention to Detail
  • Strong Communication Skills (Verbal and Written)
  • Decision-Making Skills
  • Ability to Multi-Task
  • Financial Acumen
  • Sense of Urgency
  • Ability to Work Independently 

Maintenance Technician

Property Management

Southlake, TX

JOB SUMMARY

The Maintenance Technician position is responsible for providing excellent customer service to our shoppers and tenants by proactively performing all assigned tasks and activities that are necessary to effectively maintain Southlake Town Square.

DUTIES AND RESPONSIBILITIES

  • Responsible for overall maintenance and appearance of Southlake Town Square

  • Ensure all operational aspects of the center are working and functioning

  • Maintain customer friendly service while working throughout the property with tenants, customers, and vendors

  • Be able to take direction and follow through on assigned projects

  • Perform various preventative maintenance tasks of facilities

  • Assist various contract services in day-to-day operations

POSITION REQUIREMENTS

  • Background and experience in plumbing, electrical, handyman, painting/drywall, carpentry, etc.

  • Must have good communication skills, both written and oral

  • Must have excellent customer service skills

  • Dependable & able to manage time and projects efficiently

  • Ability to manage multiple projects at once while prioritizing work assignments

KEY COMPETENCIES

  • Adaptable
  • Dependable
  • Self-Starter
  • Attention to Detail
  • Decision-Making Skills
  • Ability to Multi-Task
  • Flexible
  • Problem-Solving Skills
  • Strong Communications Skills

Maintenance Technician

Property Management

Baltimore, MD

JOB SUMMARY

The Maintenance Technician works as a team member to effectively operate and maintain the Maryland properties by providing safe, secure and clean environments for our shoppers and tenants.

DUTIES AND RESPONSIBILITIES

  • Responsible for overall maintenance and appearance of multiple properties

  • Ensure all operational aspects of the center are working and functioning

  • Maintain customer friendly service while working throughout the property with tenants, customers, and vendors

  • Be able to take direction and follow through on assigned projects

  • Perform various preventative maintenance tasks of facilities

  • Assist various contract services in day-to-day operations

POSITION REQUIREMENTS

  • Experience in plumbing, electrical, handyman, drywall, carpentry, etc.

  • High School Diploma or equivalent GED – Vocational Training required

  • One to three (1-3) years of experience in related fields

  • Valid Driver’s License required

KEY COMPETENCIES

  • Adaptable
  • Dependable
  • Self-Starter
  • Attention to Detail
  • Decision-Making Skills
  • Ability to Multi-Task
  • Flexible
  • Problem-Solving Skills
  • Strong Communications Skills

Portfolio Analyst

Asset Management

Oak Brook, IL

JOB SUMMARY

The Asset Management group is looking for an organized, detail‐focused candidate with sound knowledge of accounting and financial concepts to support asset managers, the transactions team and senior management. The ideal candidate must be able to multi‐task, work well under deadlines with high attention to detail and require minimal direct supervision. The position will interact with many business functions as well as senior and executive management.

DUTIES AND RESPONSIBILITIES

  • Assist with the preparation of annual property‐level budgets and monthly cash flow reforecasts for assigned portfolio
  • Conduct regular variance analyses to ensure property performance is consistent with business plan and budget
  • Develop and maintain financial models to forecast leasing activity and other portfolio‐level metrics
  • Review and abstract various legal documents including leases and operating agreements
  • Prepare ad hoc strategic financial analyses in support of asset and senior management
  • Interact with several departments including Leasing, Property Management and Legal on various asset and portfolio management projects
  • Maintain monthly reporting packages deliverable to Asset Manager’s

POSITION REQUIREMENTS

  • Bachelor’s Degree with strong academic performance (preference for real estate, finance or accounting)

  • 0‐3 years’ experience in institutional real estate

  • Above‐average proficiency in Excel with Argus experience a plus

  • Excellent written and verbal communication skills

  • Articulate and comfortable interfacing with professionals at all levels

KEY COMPETENCIES

  • Detail Oriented
  • Dependable
  • Self-Starter
  • Financial and Business Acumen
  • Decision-Making Skills
  • Ability to Multi-Task
  • Flexible and Adaptable
  • Problem-Solving Skills
  • Communication Skills

Property Manager

Property Management

Oak Brook, IL

JOB SUMMARY

The Property Manager leads the property team in meeting tenant needs and overseeing the management, operations, and financial aspects of power, grocery anchored and mixed use shopping centers. The Property Manager initiates all necessary services to maintain and enhance the value, the operating efficiency and the physical appearance of the properties.

DUTIES AND RESPONSIBILITIES

  • Interacts, communicates and answers incoming questions from tenants, prospective tenants, customers & vendors daily.

  • Conducts periodic on-site inspections, including tenant interviews & quarterly inspection reports, and work with vendors and construction companies to handle warranty, various maintenance and repair items, and capital improvement projects.  Ensure all emergency repairs are completed in a timely fashion.   

  • Obtain bids from vendors for maintenance services and draft vendor contracts for approval by management.

  • Fully understands and interprets OEA’s/REA’s with regards to leases and enforces all tenant lease requirements.

  • Maintain tenant/property accounts (i.e. tenant contacts, manual billings, check requests, certificates of insurance, change of address, utility logs, property/incident loss reports, tenant improvement reimbursements, etc.).

  • Creates and manages budgets for shopping centers in an assigned portfolio.  Achieves budgeted net operating income for property and manage properties’ capital to budgeted levels. 

  • Completes and answers monthly/quarterly/annual budget variance reports, accrual reports and other ad hoc financial reporting.

  • Monitors the collections of all balances on tenant accounts and executes appropriate collection process.  Attend collection meetings with supervisor & corporate staff.

  • Assists with accounts payable, accounts receivable and collections efforts; including court appearances & communication with outside counsel where necessary.

  • Works collectively with Marketing, Accounting, Leasing, Lease Administration and Asset Management on internal reporting and deadlines. 

  • Works with on-site engineer at mixed use properties to ensure retail and office tenant operation runs fluently.

  • Develops and maintains strong relationships with external parties, such as tenants, joint-venture partners, construction companies, vendors and outside consultants.

POSITION REQUIREMENTS

  • 5+ years commercial retail Property Management experience in power, grocery anchored and mixed use centers.

  • Adept at financial analysis, budgeting and forecasting.

  • Proficient with Microsoft Office and hands-on experience with JD Edwards, CRM, and Avid is preferred.

KEY COMPETENCIES

  • Financial Acumen
  • Deadline Driven
  • Ethical & Loyal
  • Leadership Skills
  • Decision-Making Skills
  • Team-Oriented
  • Flexible/Adaptable & Strong Sense of Urgency
  • Problem-Solving Skills
  • Communication & Interpersonal Skills

Senior Auditor

Internal Audit

Oak Brook, IL

JOB SUMMARY

The Senior Auditor is responsible for performing various financial, operational and compliance audits, as well as consultative projects designed to add value and identify potential control enhancements and process improvement opportunities.

DUTIES AND RESPONSIBILITIES

  • Lead the execution of financial, operational, compliance (including SOX) and risk‐based audits and projects.

  • Direct the development of audit objectives, scope and audit programs through a risk assessment of the business process being reviewed.

  • Communicate progress of audits to department management on a timely basis.

  • Escalate audit findings and budget concerns to department management.

  • Prepare written communications that are clear and concise, including the audit report, client correspondence, memos, and other working papers that document the scope, procedures performed, findings, and conclusions.

  • Assist in post‐audit follow up to determine adequacy of corrective actions taken.

  • Interact with client personnel and demonstrate a commitment to continually improve client satisfaction.

  • Coordinate internal audit activities with external auditors to ensure proper audit coverage and reduce duplication of efforts.

  • Work productively on complex projects with general directions and minimal guidance.

  • Demonstrate a commitment to RPAI values.

  • The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

  • The position requires less than 10% travel.

POSITION REQUIREMENTS

  • Have a working knowledge of GAAP, risk & control frameworks (i.e. COSO), and internal control concepts and practices.

  • 3-6 years of experience required in public accounting or other internal audit experience.

  • CPA/CIA desired.

  • Knowledge of risk, controls, and testing techniques for internal controls and compliance.

  •  Bachelor’s degree in Accounting, Business, Finance, or related field.

  • Experience with data analysis tools (ACL / Idea) a plus.

KEY COMPETENCIES

  • Number Sense
  • Written & Verbal Communication Skills
  • Self-Starter
  • Attention to Detail
  • Decision-Making Skills
  • Ability to Multi-Task
  • Flexible & Adaptable
  • Analytical & Problem-Solving Skills
  • Customer Focus

Senior Marketing Director

Property Marketing

McLean, VA

JOB SUMMARY

The Senior Marketing Director – Eastern Division is responsible for leading ancillary income, sponsorships, specialty leasing, consumer media and advertising for RPAI’s Eastern Division. The Senior Marketing Director works closely with Senior Management, Corporate Communications, Property Management and Leasing to increase revenue at the property level and coordinate all property level events and PR-related third party services and related programs.

DUTIES AND RESPONSIBILITIES

  • Maintain a detailed income generation partnership and added value program.

  • Negotiate deal terms and documents, including renewals, by working directly with 3rd party consultants, advertisers, Brand and sponsorship partners.

  • Create and maintain ancillary income status reports and track prospects

  • Assist the Leasing Director in the overall marketing and leasing of the properties in the division.

  • Oversee the development and execution of consumer driven advertising and media campaigns.

  • Create marketing plans and programs for shopping center portfolio including strategic planning, retail advertising analysis, special events and revenue generation.

  • Manages reconciliation and partnership costs associated with the shopping center gift card programs at participating centers.

  • Develop, monitor, and adhere to budgets, authorize expenditures and track costs to control expenses.

  • Remain current on retail, market and consumer trends by reading, analyzing and interpreting general business periodicals and professional journals.

  • Effectively present information and timely respond to inquiries from senior management, co-workers, tenants, vendors and local partners.

  • Work closely with Tenant Coordination, Leasing and Property Management to address vacant store fronts for both vacant and leased but not yet occupied space.

POSITION REQUIREMENTS

  • Bachelor’s degree or advanced degree in Marketing, PR, Advertising or related field

  • CMD, CRX or other industry specific designations recommended

  • Minimum of 7 years of retail experience within commercial real estate

  • Knowledge and understanding of the commercial marketing process

  • Strong Microsoft Office skills

  • Knowledge of the Adobe Creative Cloud suite is recommended

  • Ability to travel (30% on average)

KEY COMPETENCIES

  • Detail Oriented
  • Dependable
  • Self-Starter
  • Strong Analytical Skills
  • Decision-Making Skills
  • Ability to Multi-Task
  • Flexible and Adaptable
  • Problem-Solving Skills
  • Communication Skills

Senior Portfolio Analyst

Asset Management

Oak Brook, IL

JOB SUMMARY

The Asset Management group is looking for an organized, detail‐focused candidate with sound knowledge of accounting and financial concepts to support asset managers, the transactions team and senior management. The ideal candidate must be able to multi‐task, work well under deadlines with high attention to detail and require minimal direct supervision. The position will interact with many business functions as well as senior and executive management.

DUTIES AND RESPONSIBILITIES

  • Assist with the preparation of annual property‐level budgets and monthly cash flow reforecasts for assigned portfolio
  • Conduct regular variance analyses to ensure property performance is consistent with business plan and budget
  • Develop and maintain financial models to forecast leasing activity and other portfolio‐level metrics
  • Review and abstract various legal documents including leases and operating agreements
  • Prepare ad hoc strategic financial analyses in support of asset and senior management
  • Interact with several departments including Leasing, Property Management and Legal on various asset and portfolio management projects
  • Maintain monthly reporting packages deliverable to Asset Manager’s

POSITION REQUIREMENTS

  • Bachelor’s Degree with strong academic performance (preference for real estate, finance or accounting)

  • 3‐5 years’ experience in institutional real estate

  • Above‐average proficiency in Excel with Argus experience a plus

  • Excellent written and verbal communication skills

  • Articulate and comfortable interfacing with professionals at all levels

KEY COMPETENCIES

  • Detail Oriented
  • Dependable
  • Self-Starter
  • Financial and Business Acumen
  • Decision-Making Skills
  • Ability to Multi-Task
  • Flexible and Adaptable
  • Problem-Solving Skills
  • Communication Skills

Senior Project Manager

Operations

Seattle, WA

JOB SUMMARY

To assist and support the functions and responsibilities of the Regional Operations Manager in Tenant Improvement / Landlord Work / Capital Improvements, Site expenditures and construction activities. Work and communicate effectively with internal personnel, external vendors and service providers to ensure opening and ongoing tenant satisfaction as well as cost effective asset preservation.

DUTIES AND RESPONSIBILITIES

  • Demonstrate integrity, respect, innovation, job dedication, and excellence. 

     

  • Effectively present information and respond in a timely manner to all stakeholders. 

     

  • Manage and prioritize tasks effectively.

     

  • Tracking and prioritization of projects within the assigned region.

     

  • Schedule and maintain timelines for project completions.

     

  • Scope development, bidding and supervision of capital improvement and construction projects.

     

  • Assist in the research, organization and submittal of cost estimates on various projects.

     

  • Read, review and provide comment to construction drawing sets.

     

  • Interpret and summarize lease obligations related to construction, track deliverables and turnover criteria.

     

  • Manage and coordinate RFP processes through final contract preparation.

     

  • Responsibility for entire construction process from budget preparation through close out documentation.

     

  • Monitor Tenant and Landlord’s work in progress in the field as required.

     

  • Review Tenant Improvement and contractor draw submissions.

     

  • Cultivate and expand relationships with construction community

     

  • Perform other duties as assigned.

     

  • Up to 25% Domestic travel as required.

POSITION REQUIREMENTS

  • Four-year college degree in Building Construction Management or similar.

  • Minimum of 5 years’ total experience in commercial building construction or project management experience, shopping center construction preferred.

  • Must be able to multi-task, work well with deadlines, be organized, possess problem solving abilities, be able to communicate effectively and work independently.

  • Commitment to a high level of ethical standards and a strong sense of loyalty.

  • Strong Microsoft Office (Word, Excel, PowerPoint and Outlook) proficiency required.

KEY COMPETENCIES

  • Detail Oriented

  • Excellent Work Ethic
  • Financial Acumen
  • Self-Starter
  • Decision-Making Skills
  • Ability to Multi-Task
  • Flexible and Adaptable
  • Problem-Solving Skills
  • Strong Communication Skills

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